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POLICY:
It
is the policy of Command Security Corporation (the “Company”) to observe high ethical standards
in all of its activities. In matters of accounting and auditing in particular
the Company seeks to ensure that all transactions and corporate assets
are properly accounted for and that all audits are thorough and complete.
It is also important to the Company that it maintains the confidence
of employees, stockholders, customers, vendors and the public in the
quality of the Company’s accounting and public reporting. The Company
places a high priority on the business of the Company being conducted
in compliance with all state, federal and foreign laws governing its
operations, and consistent with the highest ethical standards. In order
to help accomplish these objectives, the Company is establishing a procedure
for the reporting and delivery of complaints and concerns about accounting,
auditing, financial and other matters related to the conduct of business,
such as business relationships with vendors, customers and government
officials (collectively “business complaints”). Business
complaints include not only those activities that could involve the Company
in an improper practice or violation of law, but also those that have
even the appearance of impropriety; however, business complaints do not
include personnel complaints. Personnel complaints are those concerns
that are related to employment at the Company, including matters related
to occupational safety and health, promotions, age, sex or race discrimination
or harassment. Personnel complaints should be reported as set forth in
the Company’s Employee Handbook.
Under the Sarbanes-Oxley Act of 2002 (the “Act”), the Audit
Committee of the Board of Directors is responsible for establishing procedures
for: • The receipt, retention and treatment
of complaints received by the Company regarding accounting, internal
accounting controls or auditing matters; and
• The confidential, anonymous submission by employees of the Company
of concerns regarding questionable accounting or auditing matters.
This includes any circumstances where it is believed that fraud or other
irregularities may be occurring within the Company.
The procedures detailed below relate to the submission of business complaints
to the Company. Any persons wishing to report such business complaints
can be assured the situation will be handled with the highest level of
anonymity and confidentiality. In addition, there is a high level of
protection granted under the Act to persons reporting such incidents.
The Act states that an employer may not discharge, harass or in any manner
discriminate against any individual providing such information.
PROCEDURES: In order to fulfill its obligations under the Act, the Audit
Committee has adopted the following procedures for employees of the Company
desiring to submit confidential or anonymous business complaints.
1. Any employee may submit a business complaint by following the procedures
set forth in this Policy Statement.
a. Business complaints may be made by any of the following methods:
• e-mail to the Director of Compliance, Debra Miller, at dmiller@commandsecurity.com;
or
• by letter addressed to the Director of Compliance:
Debra Miller
Business Complaints
Command Security Corporation
P.O. Box 340
1133 Route 55, Suite D
Lagrangeville, NY 12540
b. Any person registering a business complaint is encouraged to provide
as much detail as possible regarding the subject matter of the complaint,
as the ability to investigate and to rectify any problem will depend
largely on the quality and specificity of the information provided in
the complaint.
c. The employee communicating a business complaint need not identify
himself or herself. If the business complaint is made anonymously, the
Company will not make any special effort to identify the employee making
the communication. All business complaints submitted by employees will
be treated confidentially. If the employee communicating the business
complaint identifies himself or herself to the Company, the Company will
not disclose his or her identity without the employee’s permission
or unless otherwise required by law or court order to do so. Information
contained in employee business complaints may be summarized, abstracted
and aggregated for purposes of analysis and investigation.
2. The Audit Committee directs executive officers, and other employees
authorized to speak with investors and members of the public on behalf
of the Company, who receive questions from regulators, investors, analysts
and others who evaluate or follow the Company’s financial condition
and results of operations to promptly report to the General Counsel of
the Company any business complaints made to them, without regard to the
officer’s or employee’s belief regarding the validity or
materiality of the subject matter of the business complaint.
3. All records of business complaints received by the Company will be
preserved for a period of five years.
a. The office of the General Counsel of the Company will have custody
of the records of business complaints.
b. After the five-year retention period, the records of business complaints
may be disposed of in accordance with Company policy.
c. Any information developed in the course of responding to a business
complaint will be handled as the Company deems appropriate.
REPORTING: At each meeting of the Audit Committee, the Director of Compliance
or a designee will report on the nature of all business complaints received
since the prior Audit Committee meeting.
1. The Director of Compliance of the Company or a designee will be responsible
for reviewing all business complaints submitted from any source.
2. The Director of Compliance or a designee will make a presentation
at each regular meeting of the Audit Committee regarding the business
complaints received since the last report on such matters.
3. If the Director of Compliance has received or been notified of a business
complaint that the Director of Compliance or a designee determines may
require evaluation by the Audit Committee prior to the next regularly
scheduled meeting, the Director of Compliance or a designee shall contact
the chairperson of the Audit Committee so that the chairperson may decide
whether an earlier evaluation is warranted.
INVESTIGATION: The Audit Committee will take such steps as it deems appropriate
to investigate any business complaint and, as relevant, to propose to
the Company’s management or Board of Directors, as it deems appropriate,
a solution to rectify any deficiency or error properly identified in
such business complaint, and in so doing the Audit Committee may, as
contemplated by the Charter of the Audit Committee, retain advisors to
assist it in carrying out any such investigation and proposing any solution.
IMPLEMENTATION: The Audit Committee is responsible for the implementation
of this Policy and the provisions outlined herein. It may interpret the
Policy and make judgments about the application of the procedures. It
may request reports from Company executives about the implementation
of this policy and take any other steps in connection with that implementation
as it deems necessary. It may amend this Policy in its discretion.
DISPLAY: The “Policy” paragraph and paragraph I of the “Procedures” will
be displayed at an appropriate location at the Company so that employees
are advised of the procedures for bringing a business complaint to the
attention of the Audit Committee.
Policy To Be Posted on Command Security Website Reporting Questionable Practices
You may notify the Audit Committee of Command Security Corporation’s
Board of Directors of any concerns regarding accounting, internal accounting
controls, auditing, financial or other matters related to the conduct
of business at Command Security Corporation by any of the following methods:
● e-mail to the Director of Compliance, Debra Miller at dmiller@commandsecurity.com;
● by letter addressed to the Director of Compliance:
Debra Miller
Business Complaints
Command Security Corporation
P.O. Box 340
1133 Route 55, Suite D
Lagrangeville, NY 12540
845.454.3703
You may report your concerns anonymously and confidentially. However,
the Audit Committee encourages you to supply contact information with
your submission to facilitate follow-up, clarification, and assistance
with any investigation, if necessary.
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